Privacy Policy

Celgene EMEA 20th Anniversary Reunion

Last updated: 19/03/2026

1. Data Controller

The data controller for this event is:

Gertjan Bartlema
Chemin de la Traverse 4, 1882 Gryon, Switzerland
Email: reunion@celgeneemeareunion.ch

For all data protection enquiries, please contact us at the above email address.

2. Personal Data Collected During Registration

When registering for the reunion, we may collect:

Full name
Email address
Billing address
Country of residence
Payment confirmation details (processed securely via third-party payment provider)
Consent preferences
Ticket reference/order number

We do not store full payment card details on our servers.

3. Purpose of Data Processing

We process personal data for the following purposes:

To administer event registration and ticketing
To issue digital tickets and confirmations
To manage attendance lists
To communicate important event information
To comply with legal and accounting obligations
To manage event security and access control

We rely on:

Contractual necessity (ticket purchase)
Legal obligations (financial record keeping)
Legitimate interests (event organisation)
Consent (where required)

4. Consent Management

Where consent is required (e.g., marketing communications or public name display), it is:

Explicitly requested during registration
Recorded securely
Withdrawable at any time by contacting us

Withdrawal of consent does not affect processing already lawfully carried out.

5. Name Display Logic

Attendees may choose whether their name:

Appears on attendee lists

If consent is not provided, names will not be publicly displayed. Internal operational lists (e.g., check-in systems) will still include registered names for ticket validation purposes.

6. Media Usage

Photography and video recording may take place during the event.

By attending, you acknowledge that:

General event photography may occur
You may appear in crowd or incidental footage

Where identifiable close-up imagery is used for promotional purposes, we will either:

Rely on legitimate interest in event documentation, or
Seek specific consent where required

If you do not wish to appear in photography, please notify organisers in advance or at check-in.

7. Data Retention

We retain personal data only as long as necessary:

Registration records: up to 6 years (for accounting/legal purposes)
Consent records: as long as necessary to demonstrate compliance
Event communications data: up to 24 months post-event
Media content: retained for historical and promotional archive unless removal is requested

Data is securely deleted or anonymised when no longer required.

8. Data Sharing

We may share data with:

Payment processors
Event venue (for security or catering requirements)
IT hosting providers
Professional advisers (where legally required)

We do not sell personal data.

9. Your Rights

Under GDPR, you have the right to:

Access your personal data
Rectify inaccurate data
Request erasure (where applicable)
Restrict processing
Object to processing
Data portability

To exercise your rights, email: reunion@celgeneemeareunion.ch